Approved on October 11th, 2015, SB 272 adds a section to the California Public Records Act requiring local agencies to create a Catalog of Enterprise Systems by July 1st, 2016 with annual updates.
Enterprise Systems are software applications or computer systems that collect, store, exchange and analyze information that the agency uses that is both of the following:
- A multi-departmental system or a system that contains information collected about the public.
- A system that serves as an original source of data within an agency.
An Enterprise System does not include any of the following:
- Information Technology security systems, including firewalls and other cybersecurity systems.
- Physical access control systems, employee identification management systems, video monitoring and other physical control systems.
- Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions.
- Systems related to 911 dispatch and operation or emergency services.
- Systems that would be restricted from disclosure by Section 6254.19 of the Government Code.
- The specific records that the information technology system collects, stores, exchanges or analyzes.
If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title or identifier of the system.
Central Valley Cemetery District Enterprise Systems
|Product||Vendor||Purpose||Data Category||Custodian||Collection Frequency||Update Frequency|
|Quickbooks||Intuit||Communications||Accounts Recievable, Accounts Payable, Budget, Cash Reciepts, General Ledger, Payroll, Human Resources||Finance||Daily||Daily|
|Burial Database||Burrows Consultants||Burial Records||Burial Information||Admin||Daily||Daily|
|Content Mangement System||Conveyor Group||Public Website||Public Website, Burial Records, Agendas, Contact Information||Admin||As needed||As needed|